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Accommodation
Badges
Catering
Charging your mobile devices
Cloakroom and luggage facilities
Commercial opening hours in Barcelona
Credit cards and cash
Emergencies
Entry requirements and visa application letter
Exhibition
Insurance
Internet
Language
Lost and found
Maps
Media lounge
Meeting rooms
Opening hours
Organisers’ Office
Parking
Poster award ceremony
Poster presentations
Press
Proceedings
Relaxation area
Registration information and onsite opening hours
Shuttle buses
Speakers and Session Chairs
Taxi
Telephone
Time zone
Tourist information point
Weather


Accommodation

Rooms at special rates in various hotels have been reserved for EWEA 2014 in Barcelona. To book a room, please go to our hotel booking page.

For group accommodation requests (minimum 8 rooms per night), please fill in the group accommodation booking form or contact the EWEA 2014 Hotel Secretariat at accommodation(at)eweaevents.org. Every effort will be made to satisfy group requests through customised offers, rapid action and a smooth reservation system.

For any other queries, please contact the EWEA 2014 Hotel Secretariat at accommodation(at)eweaevents.org or +32 2 566 99 46.

Please make sure you have read the terms and conditions for all hotel bookings through the EWEA 2014 Hotel Secretariat.

IMPORTANT INFORMATION: It has come to EWEA’s attention that some unofficial booking agencies attempt to sell accommodation to our exhibitors and members. Please be aware that Resotel is the only official Hotel Secretariat for EWEA 2014 and that therefore all other bookings through other agencies are done on one’s own responsibility.

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Badges

All participants are requested to wear their badges throughout the event. Badges are marked according to the type of pass purchased, and participants will not be admitted to the conference or exhibition without their badge. You may also be required to show your badge at some social events.

Should you lose your badge, please go to the registration area (Hall 8.0, North entrance) for assistance. An administrative fee may apply for reprinting the badge.

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Catering

Conference delegate and complimentary exhibitor staff passes include access to the official lunch areas.

All other attendees interested in taking part in the official buffet lunch should purchase tickets before the event through the registration page. This item will not be available onsite.

Access to the lunch areas will be granted upon presentation of a lunch voucher only. Lost tickets will not be replaced.

Monday Tuesday Wednesday Thursday
Welcome coffee
In the poster area
- 08:00 – 09:00 08:00 – 09:00 08:00 – 09:00
Coffee break
In the coffee break areas in Halls 6 & 7
- 10:30 – 11:15 10:30 – 11:15 10:30 – 11:15
Buffet lunch
In the lunch area in Hall 7
- 12:45* – 14:15 12:45* – 14:15 12:45* – 14:00
Coffee break
In the coffee break areas in Halls 6 & 7
15:30 – 16:15 15:30 – 16:15 15:30 – 16:15 -

*Exhibitor staff only will be able to access the lunch area as from 12:15.

It is possible to buy snacks and sandwiches in the visitor catering areas in Halls 6 & 7 during the following times:

Monday Tuesday Wednesday Thursday
Leo Boeck
Hall 6
10:00 – 18:00 08:30 – 19:00 08:30 – 19:00 08:30 – 14:00
Bar & Beer y Tapas
Hall 7
10:00 – 18:00 08:30 – 17:30 08:30 – 17:30 08:30 – 14:00
Cubix
Hall 7
10:00 – 18:00 08:30 – 17:00 08:30 – 17:00 08:30 – 14:00
Bier garden
Hall 7
10:00 – 18:00 09:00 – 19:00 09:00 – 19:00 08:30 – 14:00

Dessert will be served in the Enel Green Power Lounge, situated in between Hall 6 and 7.

Sponsored by: Enel Green Power

Welcome coffee is served every morning.

Sponsored by: LEITWIND

In addition, coffee in the exhibition hall aisles will be available for all participants during the whole event.

Sponsored by: TPI Composites

Water bottles will be available at various locations.

Sponsored by: MOOG Unna GmbH

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Charging your mobile device

Leave your mobile phone in the charge boxes and enjoy a coffee in the lounge area at the end of Hall 7.

Sponsored by: Siemens Windpower

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Cloakroom and luggage facilities

There will be two cloakroom facilities available free of charge in the registration area (Hall 8.0, North entrance).

„„Opening hours

10 March 08:00 – 20:30
11 March 08:00 – 19:30
12 March 08:00 – 19:30
13 March 08:00 – 14:30

EWEA will not be held responsible for loss of property due to theft or negligence.

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Commercial opening hours in Barcelona

Banks in Barcelona are open from Monday to Friday from 08.30 – 14:00, on Saturday from 08.30 – 13:00.

Shops usually still observe the famous siesta and most are open from 09:30 – 14:00 and then from 17:00 – 20:00, Monday to Saturday, although some shops do not close for lunch and others (mainly in the centre) do not close on Saturday afternoon.
The exceptions to these hours are the major shopping malls, department stores and supermarkets that stay open from 10:00 – 21:00 and sometimes 22:00.

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Credit cards and cash

The unit of currency in Barcelona is the EURO. Current exchange rates can be found at www.xe.com/ucc.

Cash points are widely available. There is one ATM machine located in the registration area (Hall 8.0, North entrance).
Credit cards are widely accepted throughout Spain. EuroCard or Access signs indicate that the MasterCard is accepted. Major banks allow cash withdrawals on credit cards. Some places might charge a fee when accepting foreign credit cards as payment. Be sure to bring your PIN code and a picture ID when using a credit card in Spain. Foreign exchange facilities can be found at the airport, railway stations and major banks.

Theft/loss of credit card

American Express +34 (0)915 72 03 03
Mastercard +34 (0)900 97 12 31
Visa +34 (0)900 97 44 45

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Emergencies

Fira Gran Via Security Department +34 (0)932 33 41 00
Hospitals +34 (0)934 54 60 00
Pharmacies on call 010
Pharmacies open nights and Sunday +34 (0)934 81 00 60
Dental emergencies +34 (0)932 27 47 47

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Entry requirements and visa application letter

All visitors must be in possession of an identity card or a passport to enter Spain.

Who does not need a visa

Citizens from any State of the European Union, Switzerland, Norway, Iceland and Liechtenstein only need a valid national identity document or passport to enter Spain. In case of doubt, please contact your local Spanish embassy or consulate.

Who needs a visa

Travellers requiring a visa can travel freely throughout the Schengen zone for three months with a Schengen visa issued by any Schengen country. Further information can be found on the website of the Federal Ministry of Foreign Affairs. (Current member countries of the Schengen treaty are Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland).

Please contact your local Spanish embassy or consulate for further information.
List of Spanish embassies and consulates

Visa application invitation letter

Attendees must have registered and paid the required registration fees before requesting an official letter of invitation. All requests should be made during the online registration. Please note that the organisers will not be able to contact or intervene with any embassy or consulate office on behalf of a participant.

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Exhibition

Please visit the exhibition page for general information about the exhibition.

Not exhibiting yet? Contact the Sales Team: sales(at)ewea.org.

For details about the exhibition build-up, stand construction etc. exhibitors should refer to the Exhibitor Manual or contact the Exhibition Operations team at email: exhibitionoperations(at)eweaevents.org or tel: +44 2476 510 015.

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Insurance

The organisers do not accept liability for individual medical, travel or personal insurance and participants are strongly advised to make their own arrangements regarding health and travel insurance.

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Internet

Free wireless internet is available in the conference area (Hall 8.0) and in the exhibition area (Halls 6&7), using the following login details:

  • Network: EWEA2014
  • Login: LEOSPHERE_AVENT
  • Password: LIDAR

Do not forget to visit the Leosphere-Avent Lounge, situated in between Hall 6 and 7.

Sponsored by: Leosphere-Avent

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Language

The official event language is English and all conference presentations will be in English.
Barcelona’s official languages are Catalan and Spanish. However, most signs are indicated only in Catalan because it is established by law as the official language. Simultaneous translation will be provided for the sessions taking place on Monday 10 March and for the Business & Policy track as well as for the official press conferences taking place on Monday 10 and Tuesday 11 March and both Spanish associations’ side events on Wednesday 12 March.

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Lost and found

Lost and found items can be recovered at the Organisers’ office in Tibidabo suite A, close to Halls 6 and 7, Level 1.

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Maps

Venue overview
Fira Gran Via access map
Barcelona metro map
Barcelona bus map

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Media lounge

The media lounge, situated in between Halls 6 and 7, Level 1, is the ideal place to read about the hottest stories in the industry.
See the list of official media partners and contact them directly to arrange a meeting.

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Meeting rooms

If you are interested in booking a meeting room or have any queries regarding the reservation, please contact Mia Magazin, tel: +32 2 213 18 07 or email: mia.magazin(at)ewea.org.

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Opening hours

Conference opening hours

10 March* 14:00 – 18:00**
11 March 08:00 – 19:00
12 March 08:00 – 19:00
13 March 08:00 – 14:00

* Onsite registration opens at 09:00 (Online registration is also possible).
** followed by the opening reception (18:00 – 20:00), at the Siemens stand 7D10.

Exhibition opening hours

10 March* 14:00 – 18:00**
11 March 09:00 – 19:00
12 March 09:00 – 19:00
13 March 09:00 – 14:00

* Onsite registration opens at 09:00 (Online registration is also possible).
** followed by the opening reception (18:00 – 20:00), at the Siemens stand 7D10.

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Organisers’ Office

This is located in Tibidabo suite A, close to Halls 6 and 7, Level 1.

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Parking

Parking permits for the duration of the event, including build up and breakdown, can be purchased on site at the customer service desk in the Tibidabo suite.
There are 310 parking lots in front of Hall 8 and 911 parking lots in front of Hall 6.
The parking fee is 25€ per day or 80€ for the whole event.

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Poster award ceremony

The poster award ceremony will take place on Wednesday 12 March, 13:30 – 14:00, in the poster area.
Congratulate the poster awards winners with a glass of cava!

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Poster presentations

Hundreds of poster presentations will be on view throughout the event in the poster area in the corridor that links the entrance / conference hall 8 to the exhibition halls 6 & 7. As an innovation this year, posters are grouped by session topic and will be presented by authors directly after the corresponding session. Full details of posters and presentation times: http://www.ewea.org/annual2014/conference/programme/poster.php

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Press

Press service

A fully-equipped press room will be at the disposal of journalists throughout the event in Hall 8.0. Computers, refreshments, background information and press packs will be available. It will be open from 09:00 – 18:00 (Monday – Wednesday) and from 09:00 – 14:00 on Thursday. An official EWEA press conference will take place on Tuesday 11 March 2014 at 10:30 in the press conference room and be part of the programme dedicated to journalists.

Online accreditation

Online accreditation allows journalists to register for EWEA 2014 in the run-up to the event. All press representatives who register in advance will receive regular updates with information by email.

For more information, please contact Sarah Azau, Head of Communications Unit, sarah.azau(at)ewea.org.

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Proceedings

A full four-day conference delegate pass includes free access to the online conference proceedings website published during the event. Pre-registered delegates will receive an e-mail with their login details to the proceedings on the first day of the conference. Delegates registered on site will receive the link shortly after the conference. The proceedings include all submitted abstracts and PowerPoint presentations, synchronised audio files, video files of selected sessions, poster presentations and full papers (where available). Proceedings can be purchased via the order form.

Should you have any queries regarding the proceedings of this or other EWEA events, please contact Maura Di Ruscio: maura.diruscio(at)ewea.org.

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Registration information and onsite opening hours

Registration opening hours:

9 March 14:00 – 19:00
10 March 08:00 – 18:00
11 March 08:00 – 18:30
12 March 08:00 – 18:30
13 March 08:00 – 13:30

Exhibitors only will be able to pick-up their badge/materials as from 08:00 on Sunday 9 March 2014.

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Relaxation area

Come to the relaxation area, located in Hall 6, stand 6D30, and have a massage to help you relax on a busy event day.
Appointments can be made by visiting the relaxation area and will be taken for the same day only.

Monday 10 March 14:00 – 18:00
„„Tuesday 11 March 09:00 – 19:00
„„Wednesday 12 March 09:00 – 19:00
Thursday 13 March 09:00 – 14:00

„„„„Sponsored by: Prysmian Group

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Shuttle buses

A shuttle bus service will be provided between the South entrance (train and metro station Europa/Fira) and the North entrance of Fira Gran Via from Sunday 9 March at 14:00 to Thursday 13 March at 15:30. The schedule for the shuttles will be published closer to the event.

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Speakers and Session Chairs

The Speakers’ Room is available to all speakers who wish to work on or upload their presentations. Staff are on hand to assist with any queries from speakers or session chairs.

See the venue overview for the location of the Speakers’ Room.

Obligatory session briefings will take place in the Speakers’ Room on the day of your session at the following times:

Morning sessions

Sessions starting at 08:30 and 11:15 on Tuesday 11 March
Speakers’ briefing takes place at 08:00.
Sessions starting at 08:30 and 11:15 on Wednesday 12 March and Thursday 13 March
Speakers’ briefing takes place at 08:30.

Afternoon sessions

Sessions starting at 14:15 and 16:30 on Tuesday 11 March & Wednesday 12 March
Speakers’ briefing takes place at 13:30.

All session chairs and speakers must be present at the briefing relevant to their session.

Speakers’ Room opening hours:

Monday 10 March 10:00 – 18:00
Tuesday 11 March 08:00 – 18:00
Wednesday 12 March 08:00 – 18:00
Thursday 13 March 08:00 – 13:00

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Taxi

Taxis will pick you up or drop you off directly in front of the North Entrance of the Fira Gran Via. To call a taxi, please dial:

Taxi Ecològic +34 932 783 000
Mercedes Taxi +34 933 070 707

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Telephone

The international access code for Barcelona is +34. Remove the ’0′ from the city/area code when dialling internationally.
We request that all conference delegates put their mobile phones on silent mode during all conference sessions.

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Time zone

The time zone in Barcelona is GMT + 1hr during the month of March.

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Tourist information point

Barcelona Tourism Information Point
Plaça de Catalunya, 17-S
08001 Barcelona

How to get there:

Metro: L1, L3.
Bus: 9, 22, 28, 42, 47, 58, 66, 67, 68.
Train: R4.

Tel. +34 (0) 932 85 38 34
E -mail: [email protected]
Website: http://www.barcelonaturisme.com/

Opening hours:
Daily from 08:30 to 20:30

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Weather

Barcelona has a Mediterranean climate. For Barcelona weather forecast, please visit:

http://www.barcelona.com/weather_in_barcelona

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