A - Z

Accommodation
Bars and restaurants in Copenhagen with discounts for participants
Catering
Charity business run
Cloakroom and luggage facility
Commercial opening hours in Copenhagen
Credit cards and cash
Electricity
Emergencies
Entry requirements
Exhibition
Exhibition opening hours
Information point
Internet
Language
Lost and found
Maps
Meeting rooms
Mobile application
Opening hours Bella Center
Poster session
Press
Proceedings
Registration information and onsite opening hours
Telephone
Time zone
Visa application invitation letter
Weather

 


Accommodation

Rooms at special rates in various hotels have been reserved for EWEA 2012 Annual Event in Copenhagen.

List of recommended hotels and online accommodation booking form

For more information on hotel bookings, please contact [email protected]

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Bars and restaurants in Copenhagen with discounts for participants

Copenhagen is the gourmet capital of Scandinavia. It offers the visitor thousands of restaurants and eateries ranging from the very humble to gourmet, Michelin-starred premises.

There is a varied selection of restaurants and bars that give you a special offer of 10% off the total bill by showing your EWEA 2012 badge.

Wonderful Copenhagen has gathered a selection of stores, restaurants, bars, and attractions that will offer EWEA 2012 participants exclusive advantages during the event.

Attractions and museums
Restaurants and bars

Just show your badge! All you need to do is show your EWEA 2012 badge at any of the Copenhagen establishments listed above.

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Catering

Catering will be available in several dedicated areas at the following times:

Monday
16 April
Tuesday 17 April Wednesday 18 April Thursday 19 April
Welcome coffee (poster area) 08:00 08:00 08:00 08:00
Coffee break(Halls B, C1-C4, C5, E) - 10:30 10:30 10:30
Lunch (Hall B) 12:30 12:30 12:30 12:30
Coffee break (Halls B, C1-C4, C5, E) 15:30 15:30 15:30

Conference delegate passes as well as exhibitor staff passes include access to the daily lunch.

Exhibition visitors interested in taking part in the official networking lunch should purchase tickets beforehand. This item will not be available on site.
Visit the registration page for more details.

Please note that exhibition visitors will be able to buy snacks and sandwiches onsite in the visitor catering areas.

Water will be freely available throughout the venue.

Please see the Exhibition floorplans (PDF - 1MB) for the location of the lunch and coffee break areas.

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Charity business run

Do good to your business and yourself, take part in the EWEA 2012 charity business run. The participation fee is €25 which is donated entirely to EWEA’s charity, Renewable World. If you have not already done so, sign up at the registration desk.

Start: 17 April 2012 at 7:00 am sharp, at the Kvaesthusbroen located opposite Skuespilhuset, Sankt Annæ Plads 1250, Copenhagen.
Two loops of 5 or 10km will be available. The EWEA 2012 Business run is organised in cooperation with Flensborg and Associates and Danish Wind Industry Assocation.

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Cloakroom

A cloakroom will be available free of charge close to room A3, at the back of hall E.

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Commercial opening hours in Copenhagen

Banks are open from 09:30 to 16:00 on weekdays with late hours until 18:00 on Thursdays (closed Saturdays and Sundays).

Shops are open:
Monday - Thursday 10:00 - 18:00
Friday 10:00 - 19:00
Saturday 10:00 - 16:00
First and last Sunday of the month 12:00 - 16:00.

Department stores and supermarkets usually stay open longer.

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Credit cards and cash

The currency in Denmark is the Danish Krone (DKK). Current exchange rates can be found at www.xe.com/ucc

Cash points are widely available. There is one ATM machine located in the West entrance (exhibition registration) and one in the Congress entrance (conference registration).

All major credit cards are widely accepted throughout Copenhagen in shops, restaurants, hotels etc. Some places might charge a fee when accepting foreign credit cards as payment. Be sure to bring your PIN code and a picture ID when using a credit card in Denmark. Foreign exchange facilities can be found at the airport, railway station and major banks.

Payment for onsite registration should be done by credit card and cash. VISA and Eurocard/MasterCard are the only credit cards accepted. Your credit card transaction will be processed through MCI Benelux S.A. (EWEA 2012 Event Secretariat). Please note that your monthly credit card statement will indicate payment to "EWEA”.

Theft/loss of credit card
If your credit card gets lost or stolen while you are in Copenhagen, call the Danish PBS/Nets 24-hour hotline on tel.: +45 4489 2750 to block your card.

Eurocard-Mastercard: 8001-6098
Visa: 80-010277

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Electricity

The normal electric current in Copenhagen is 220-230 VAC, frequency 50Hz. Plugs and sockets may differ from those in other parts of the world, so travellers should bring an adaptor.

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Emergencies

Emergency (police, fire service and ambulance service): 112

Dentist - emergency only
Tel.: +45 3538 0251
Open daily: 20:00 - 21:30, weekends and holidays: 10:00 - noon.
Oslo Plads 14
2100 Copenhagen Ø.

24-hour pharmacy
Steno Apotek
Vesterbrogade 6C
1620 Copenhagen V.
Tel.: +45 3314 8266

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Entry requirements

All visitors must be in possession of an identity card or a passport. Visas are not required for citizens of the EU, the USA, Canada and among other countries.
Non-EU citizens require a valid passport to enter Denmark.

Please contact your local Danish Embassy or Consulate for further information.
List of embassies and consulates in Denmark

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Exhibition

The 2012 edition is set to be bigger and busiest than ever before, with 12,000m2 of exhibition space and over 450 exhibitors expected. Visit the online exhibitor list to see who will be there.

Please visit the exhibition page for general information about the exhibition.

Not exhibiting yet? Contact Sanna Heinonen, [email protected]

For details about the exhibition build-up, stand construction etc. exhibitors should refer to the exhibitor manual or contact the Exhibition Operations team at [email protected]

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Exhibition opening hours

Monday 16 April 2012: 10:00 – 18:00
Tuesday 17 April 2012: 09:00 – 19:00
Wednesday 18 April: 09:00 – 18:00
Thursday 19 April 2012: 09:00 – 14:00

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Information point

Copenhagen Visitor Centre
Address: Vesterbrogade 4A, 1577 Copenhagen V.
Tel: +45 7022 2442
www.visitcopenhagen.com
[email protected]

Opening hours:
Monday - Friday: 09:00 - 16:00
Saturday: 09:00 - 14:00
Sunday: closed

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Internet

A cyber café will be available in Hall B which will provide internet access and printing facilities.
Free wireless internet access is also available for all participants, using the following details:
Name of network: ewea
Password: ewea2012

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Language

The conference language is English.

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Lost and found

Lost and found items can be recovered at the organiser's office (located close to the entrance of Hall E) which will be open throughout the event.

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Maps

Exhibition floorplans (1MB)

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Meeting rooms

Several meeting rooms are available for hire during EWEA 2012 for small or large groups. For more information or to book a room please contact Aleksandra Nowak:
+32 2 213 18 00, [email protected]

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Mobile application

A customised mobile app will be offered, free of charge, to all EWEA 2012 participants. It will include useful information such as the conference programme, exhibitor list and exhibition floor plans. The service is optimised for Smartphone use (iPhone, Android and Mobile website) but is also available on all mobile phones that have internet capabilities.

Sponsored by Leosphere

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Opening hours Bella Center

Conference
Monday 16 April 2012: 08:00 – 17:30
Tuesday 17 April 2012: 08:00 – 17:30
Wednesday 18 April: 08:00 – 17:30
Thursday 19 April 2012: 08:00 – 12:30

Exhibition
Monday 16 April 2012: 10:00 – 18:00
Tuesday 17 April 2012: 09:00 – 19:00
Wednesday 18 April: 09:00 – 18:00
Thursday 19 April 2012: 09:00 – 14:00

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Poster session

Hundreds of poster presentations will be available to all participants for viewing throughout the event in the poster area.
The poster session is an opportunity for all participants to meet with the poster presenters and discuss the presentations in more detail. The poster session takes place on Tuesday 17 April at 14:00 in the poster area.

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Press

A press conference is scheduled immediately after the opening session on Monday 16 April (timings to be confirmed). A fully-equipped press room (room BV1, first level) will be at the disposal of journalists throughout the event. Computers, refreshments, background information and press packs will be available.

For more information, please contact Peter Sennekamp, pse(at)ewea.org

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Proceedings

A full four-day conference delegate pass includes free access to the online conference proceedings website published during the event. Pre-registered delegates will receive an e-mail with their login details to the proceedings on the first day of the conference. Delegates registered on site will receive the link shortly after the conference. The proceedings include all submitted abstracts and PowerPoint presentations, synchronised audio files, video files of selected sessions, poster presentations and full papers (where available). For all other event participants, or for those who did not attend, the access fees are given below.

EWEA/DWIA Member €75
Non-Member €100
Academic / NGOs / Government and students €50

Should you have any queries regarding the proceedings of this or other EWEA events, please contact Maura Di Ruscio: [email protected]

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Registration information and onsite opening hours

Online registration is available for all registration categories before as well as throughout the event. However, please not that fees for exhibition and conference passes increase as of 15 April by up to 35%.

All participants will be provided with a badge upon arrival at the venue, which must be worn throughout the event. Badges are marked according to the type of pass purchased, and participants are not admitted to the conference or exhibition without their badge. You may also be required to show your badge and the corresponding ticket at some social events. Bags and event material will be handed out to the venue (subject to availability).

The registration area at the venue will be open at the following times:
Sunday 15 April 2012: 14:00 - 19:00
Monday 16 April 2012: 08:00 – 18:00
Tuesday 17 April 2012: 08:00 – 18:30
Wednesday 18 April 2012: 08:00 – 17:30
Thursday 19 April 2012: 08:00 – 13:30

Exhibitors and pre-event seminar participants only will be able to pick-up their badge/materials as from 10:00 on Sunday 15 April 2012.

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Telephone

The international access code for Copenhagen is +45. Remove the ‘0’ from the city/area code when dialling internationally.

We request that all conference delegates put their mobile phones on silent mode during all conference sessions.

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Time zone

The time zone in Copenhagen is GMT + 2hrs during the month of April.

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Visa application invitation letter

Attendees must have registered and paid the required registration fees before requesting an official letter of invitation. All requests should be made during the online registration. Please note that the organisers will not be able to contact or intervene with any Embassy or Consulate office on behalf of a participant.

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Weather

The climate in Copenhagen follows the four seasons of the northern hemisphere, but temperatures can vary considerably during the year. The average temperature for Copenhagen in April is 9.5°C.

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